Built in a real clinic, running every day
Your treatment board runs itself.
VetFlow reads your practice management system and checks patients in, assigns the right doctor and nurse to the right room, builds each visit's checklist, and discharges them when the visit closes — with no one clicking anything.
- No double entry into a second system
- Priced per location, never per seat
- Sits on top of your PIMS — no migration
Why practices switch
Legacy treatment boards ask your team to maintain a second copy of the day by hand. VetFlow reads the copy you already keep.
On the floor
Legacy treatment boards
VetFlow
Getting a patient on the board
What it costs to add people
Room and nurse assignments
Visit checklists
Asking for help in a room
Doing something quickly
The front desk work, done for you
VetFlow is not another place to type things. It watches the schedule you already keep and turns it into a board your team can actually run the day from.
Automatic check-in
Appointments become occupied rooms on their own — doctor, nurse and room resolved from your shift setup. Drop-offs route to drop-off slots instead of taking an exam room.
Live treatment board
One screen the whole team reads: who is in which room, how long they have been there, and what is left to do. A TV mode for the wall display included.
Visit checklists
Every patient arrives with the standard workflow already built — history, exam, estimate, treatments, meds, checkout — claimable in one tap.
Help calls & alerts
A nurse flags a room and the whole team hears it. Per-patient alerts follow the patient and can be cleared from anywhere.
Hannah, your AI assistant
Speak or type plain English — "discharge everyone in the drop-offs", "move Bella to Xena with Dr. Alam" — and it happens across the board.
Built for groups
Every record is scoped to its own clinic. Run one practice or twenty, each with its own board, staff and sync health.
How it works
Four steps, and only two of them happen more than once.
Install the browser bridge
On the one host computer that keeps your scheduler open. We walk you through it on the call — it's a Chrome extension, not an IT project.
Fill in the shift setup
Each doctor, their nurses, and which room and appointment slot each nurse covers. It takes about a minute, morning and afternoon.
Run your schedule as usual
Patients appear on the board as they arrive, in the right room with the right nurse, each with their checklist already built. Drop-offs go to drop-off slots.
Run the floor from the board
Claim tasks in a tap, flag a room for help, message the floor, or just tell Hannah what you need. Discharge happens on its own when the visit closes.
VetFlow was built inside a working clinic, on the floor, in response to the actual bottlenecks of a full appointment day — then hardened across an entire multi-practice group.
It has been running live in daily patient care since its first build, through every schedule surge, staffing change and turnover day.
Zero
clicks to check a patient in
10s
from PIMS change to board update
6
checklist steps created per visit, automatically
Questions we get asked
Does VetFlow replace our practice management system?
No, and it isn't trying to. Your PIMS stays the medical and financial record. VetFlow sits on top of its scheduler and turns the day into a live floor board — so nobody is re-typing appointments into a second system.
Does it push billing line items back to our invoices?
No. VetFlow deliberately doesn't write to your PIMS — it reads the schedule and leaves your records alone. Charges are still captured in your PIMS the way they are today. What you get here is speed, communication and automation on the floor, not a billing sync.
How hard is the browser extension to install?
It only goes on the host computer that keeps your scheduler open, and it takes a few minutes with us on a call — a Chrome extension you load once, plus keeping that scheduler tab open during the day. No servers, no PIMS credentials, no vendor approval needed.
Can we put this on TVs in the treatment area?
Yes — TV wall mode is built for exactly that. The board scales itself to the screen, highlights the patients that need attention, and shows visit timers with long visits flagged. Any browser-capable TV or a small media stick works.
Which practice management systems do you support?
We have built-in adapters for ezyVet, Cornerstone, Avimark, Shepherd, Impromed and Pulse, plus a configurable option for other systems and the browser bridge for schedulers with no open API. If yours is not listed, tell us on the demo call.
What does it cost as we add staff?
Nothing. Pricing is per location, per month — every doctor, nurse and receptionist at that location is included, on as many screens as you want.
See it on a real schedule
Tell us a little about your practice and we'll walk you through the board, the automatic check-in, and what connecting your system involves.